Expo

* The following applies only for sponsors that have an expo booth listed in their contract *

All booths for this event will be located indoors in Grand Canyon, Sonoran, Saguaro Foyers, and Grand Saguaro East & West Room of the JW Marriott Phoenix Desert Ridge (see pictures below and virtual tour here). Trellis will be sending all exhibitors the expo floorplan to choose their booth location in early-December. 

Booth spaces will be 10'x10' unless specified otherwise (with a height limit of 10' unless certification is obtained for taller ground structures - see the Expo Policies section below for details). Please see your sponsorship kick-off email for your assigned booth size.

You can use the expo promo image and event copy here to promote your participation. Trellis will be highlighting expo activities (coffee stations, demos, raffles, etc.) in both the online program and expo page. If you have an activation at your booth that you would like promoted, please send a small description (90 characters max including spaces) to your Customer Success manager by Jan 30. If you have questions about your booth space, please contact your Customer Success manager. 

Trellis provides the following booth items at no additional charge. Please see the Extra Booth Materials section below for extra items your team can purchase to make your booth unique and stand out from the crowd. Please note that our final deadline for complimentary furniture and a logo sign is Jan 3. Please head to the Extra Booth Materials section below to order furniture and signage.

To ensure exhibitors' exact needs are met, exhibitors are responsible for ordering any desired extra booth items. We recommend ordering everything through our partner vendors listed below but you are also welcome to use your own vendor if desired. 

Load-in/load-out - Loading dock

If your team needs a loading dock to load-in/load-out your booth materials, please use the Grand Canyon Loading Dock, Bay 4 or 5 (see map here) and send the dates and times you’d like to load-in and load-out to your Customer Success manager by Jan 16. Options for load-in include Monday, Feb 16 (sometime from 3-8pm). Options for load-out include Thursday, Feb 19 (sometime from 12-4pm). Note load-in and load-out will be restricted to 30 minutes per exhibitor, unless otherwise requested. You do NOT need to schedule load-in/load-out times if you are only using our partner vendors (listed in the Extra Booth Materials section above).

Please note all exhibitors using the loading dock must send their Customer Success manager a COI listing the event venue as additionally insured by Jan 16 (see example here). 

Please share the loading dock map above as well as the hotel address (5350 East Marriott Drive, Phoenix, AZ, 85054) with your driver. If they need help finding the dock onsite, please have them contact the venue at (480) 293-5000. Your booth can be located onsite by referencing the exhibitor floorplan, which will be emailed to your team in early December.

Please make sure your booth materials will fit through the following doors (standard double doors, roughly 13' W x 8-10' H).

Load-in/load-out - Street level loading zone

If your team does not need a loading dock to load-in/load-out your booth materials, please use the Grand Canyon Loading Zone (see map here). Please note you are not allowed to load-in or load-out using the front doors of the hotel. Please send the dates and times you’d like to load-in and load-out to your Customer Success manager by Jan 16. Options for load-in include Monday, Feb 16 (sometime from 3-8pm). Options for load-out include Thursday, Feb 19 (sometime from 12-4pm). Note load-in and load-out will be restricted to 30 minutes per exhibitor, unless otherwise requested. You do NOT need to schedule load-in/load-out times if you are only using our partner vendors (listed in the Extra Booth Materials section above).

Please share the loading zone map above as well as the hotel address (5350 East Marriott Drive, Phoenix, AZ, 85054) with your driver. If they need help finding the loading zone onsite, please have them contact the venue at (480) 293-5000. Your booth can be located onsite by referencing the exhibitor floorplan, which will be emailed to your team in early December.

Please make sure your booth materials will fit through the following doors (standard double doors, roughly 13' W x 8-10' H).

Setting-up/closing-down your booth

This venue is NOT unionized so you do not need to hire union labor for transporting materials to your booth or setting-up/closing-down your booth. Please note, however, that we will be hiring an event decorator for this event. You can use their services or your team can set-up/close-down your booth yourselves or hire a third party vendor to do it for you. If you hire a third party vendor (or need to use the loading dock), they will need to send your Customer Success manager a COI listing the event venue as additionally insured by Jan 16 (see example here). 

Please note that the venue does NOT have dollies or pallet lifts to rent so your team or vendor will need to provide any equipment needed to transfer your items to your booth. 

#️⃣ Booth numbers: Booth numbers will be assigned for this event and they will be visible on the expo floorplan, which will be emailed to all exhibitors in early December. The floorplan will be displayed on an onsite monitor, on the event website's Expo page, and on the conference app for attendees to reference during the event.

📐 Booth size and weight: Booth spaces will be 10'x10' unless specified otherwise (with a height limit of 10' unless certification is obtained for taller ground structures). Please see your sponsorship kick-off email for your finalized booth size. Note all booth materials must fit within your booth space. 

🔨 Rigging and ground structures policies: Rigging is not allowed for this event. If your team plans on building tall ground structures (above 10'), please contact John Green at John.Green@marriott.com by Jan 23 to confirm approval.

🎁 Giveaways: In order to reach our zero waste goal, Trellis is implementing a strict zero-waste policy for this event. Please review the Zero Waste section below for guidelines on acceptable giveaways and other booth materials. Exhibitors can use the conference app, Whova, to share digital (rather than printed) materials with attendees. 

🍩 Food & beverages: Exhibitors can order f&b from the venue's catering department by reaching out to Adil Gozum at Adil.Gozum@marriott.com by Jan 9. Outside food and beverages can only be served at booths in sample sizes and only with prior written approval from both your Trellis Customer Success manager and the venue. If you are looking to serve your own f&b (not the venue's f&b), you will need to fill out this F&B Sample Form and send a COI (see example here) to your Customer Success manager by Jan 16. Your Customer Success manager will then share it with the venue who will review and provide ultimate approval.